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Committees and Task Groups

The general purpose of the City’s committees and task groups is to provide advice to Council on matters referred to them by Council. Committees and task groups provide recommendations to City Council on a wide range of programs, policies and services.

A committee or task group's mandate and membership are determined by its terms of reference. Members of committees and task groups may consist of members of the public who are residents of the City of Langley or representatives from other local organizations such as the school board, chamber of commerce, business association, and environmental groups. The Chair and Co-Chair of the committees and task groups are usually members of Council appointed by the Mayor. Staff members also attend as a resource to the group providing information on City operations, bylaws and policies.

The City of Langley welcomes interested residents to become involved in the community by participating in one of its committees and task groups.

FAQS
What is expected of a member of a committee or task group?

Each committee and task group is distinguished by its membership and may include members of the community at large or representatives from various organizations. Council endorses the size and composition of the membership through the terms of reference and by the appointment of the individual members. When an individual applies and is appointed by Council to participate on a particular committee or task group, their role is to represent the community as a whole and to help fulfill the mandate of the committee or task group.   

Each member has one vote on the committee or task group when in attendance at a meeting. If the committee or task group's terms of reference appoint a particular organization as a member, an individual of that organization will participate on the committee or task group as a representative and will have one vote on the committee or task group when in attendance at a meeting.

Most committees and task groups meet once a month between January and December except in August and they usually take place at City Hall.  Some meetings are held during the day and others in the evening. Meetings are usually about two hours in length. If a committee or task group member fails to attend three consecutive meetings without leave from the Chair, that person may be removed from the committee or task group.

How do I apply to become a member and serve on a committee or task group?

City Council welcomes applications from citizens interested in volunteering their time. The appointment terms vary and are stipulated in the terms of reference. You are welcome to apply any time of year, but the deadline to apply for a position for the upcoming year is November of the current year.

Appointments are made in December, and those being considered for a position will be contacted to discuss your application further. 

***Please note: the fillable application form must be downloaded to your device (click the icon  ) and then open it in Adobe Acrobat, fill it out, and email it to info@langleycity.ca. Do not complete the form in your internet browser. ***

Click here for the Committee Expression of Interest Form

**Please note all applicants must have their own transportation to and from Langley City Hall

Are committee and task group meetings open to the public to attend?

Yes, members of the public may attend committee and task group meetings to observe the proceedings.

Please see individual Committee sections on how to attend meetings.

Committees
Accessibility Advisory Committee

Meeting dates/times to be determined

This committee is established in accordance with the Accessible British Columbia Act to assist the City in identifying, removing, and preventing barriers to individuals in or interacting with the City. 

The Committee’s role is to:

Assist the City in identifying accessibility and inclusion barriers that City staff and community members experience, or may experience, in the course of interacting with the City in the following areas: 
•    Employment, 
•    Delivery of Service, 
•    The Built Environment, 
•    Information and Communications, 
•    Transportation, and
•    Procurement; 

Advise the City on how to remove and prevent barrier to individuals in or interacting with the City;

Advise on development of an organizational accessibility plan to be completed by September 1, 2024; 

Develop a process or mechanism for receiving comments from the public on:
•    the City’s accessibility plan;
•    barriers to individuals in or interacting with the City;

Undertake a review of the accessibility plan at least once every 3 years and recommend to City Council any changes or updates required;

The Committee will undertake its work in accordance with the requirements of Part 3 of Accessible British Columbia Act.

View the Accessibility Advisory Committee Terms of Reference.

Accessibility Advisory Committee meetings are held in-person at Langley City Hall, 20399 Douglas Crescent and members of the public are welcome to attend and observe the proceedings.

Agendas

November 16, 2023
January 4, 2024

Minutes

To be determined

Advisory Design Panel

Meets the 2nd or 3rd Wednesday of the month when required

The Advisory Design Panel (ADP) provides advice to Council regarding the form and character and urban design quality of new development applications. As part of the City’s Nexus of Community visioning strategy, the ADP will also help to ensure new development contributes positively to the City’s image and character, enhances sustainability and livability, creates pedestrian-friendly streets and ‘great public places’ and supports the planned arrival of SkyTrain. Appointments are for a one-year term.

View the Advisory Design Panel Terms of Reference.

Advisory Design Panel meetings are held in-person at Langley City Hall, 20399 Douglas Crescent and members of the public are welcome to attend and observe the proceedings.

Agendas

November 2, 2022
March 29, 2023
May 10, 2023
June 7, 2023
July 5, 2023
July 19, 2023
October 18, 2023

Minutes

November 2, 2022
March 29, 2023
May 10, 2023
June 7, 2023
July 5, 2023
July 19, 2023
October 18, 2023

Arts, Recreation, Culture and Heritage Committee

Meets the 3rd Tuesday of the month

This task group will prioritize, evaluate and develop a business case for the implementation of various arts and culture initiatives and programs. For example:

  • “Made in Langley” film location tour;
  • Creating a big labyrinth;
  • Etch in design or artwork along walkways;
  • Sculpture/public art signs for trails and visual identifiers;
  • Holding more evening and winter events and programs;
  • Working artists in parks (sell their artwork);
  • Artists in residence

View the Arts, Culture, Recreation & Heritage Committee Terms of Reference. 

Arts, Recreation, Culture and Heritage Committee meetings are held in-person at Langley City Hall, 20399 Douglas Crescent and members of the public are welcome to attend and observe the proceedings.

Agendas

February 21, 2023
March 21, 2023
April 18, 2023
May 23, 2023
July 18, 2023
October 17, 2023
November 21, 2023
January 23, 2024
 

Minutes

February 21, 2023
March 21, 2023
April 18, 2023
May 23, 2023
September 19, 2023
October 17, 2023
November 21, 2023

Board of Variance

Meets the 4th Wednesday of the month when required

The Board of Variance is a 5 member, independent body that primarily deals with requests from citizens for the relaxation of regulations for siting, size and dimensions of buildings where compliance with the City’s Zoning Bylaw would cause an undue hardship. Appointments to this committee are for three years. View the Board of Variance Establishment Bylaw.

Meetings may be held electronically via Zoom or in person at Langley City Hall, 20399 Douglas Crescent. The meeting format is determined on a per-application basis. If you wish to attend an upcoming meeting to observe the proceedings, you may inquire by sending an email request to BOV@langleycity.ca

If the meeting is held electronically, your email must be received no later than 12:00 p.m. on the day of the meeting. You will need to provide your full name and an email address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Please note, that agendas and minutes are not posted on our website, however they are available for inspection by contacting bov@langleycity.ca  

Agendas

January 25, 2023

Minutes

December 8, 2022

Crime Prevention Committee

Meets the last Thursday of the month

This group is tasked with initiatives such as creating and advancing media messaging about crime prevention, promoting the importance of community connectedness through face to face interaction with the public, sharing information about existing RCMP programs with residents and businesses while learning about crime prevention and community defence model programs through information sharing session with the RCMP and other non-government agencies.

View the Crime Prevention Committee Terms of Reference.

Crime Prevention Committee meetings are held in-person at Langley City Hall, 20399 Douglas Crescent and members of the public are welcome to attend and observe the proceedings.

Agendas

January 26, 2023
February 23, 2023
March 30, 2023
May 18, 2023
June 22, 2023
September 28, 2023
October 25, 2023
November 30, 2023
January 25, 2024
March 5, 2024

Minutes

January 26, 2023
February 23, 2023
March 30, 2023
May 18, 2023
September 28, 2023
October 25, 2023
November 30, 2023

 

Environmental Sustainability Committee

Meets the 2nd Thursday of the month

This task group will prioritize, evaluate and develop a business case to implement various environmental initiatives and programs. For example:

  • Installation of rain barrels for watering plants
  • Promote solid waste and recycling education programs and incentives for businesses
  • Create a bylaw to ban plastic bags
  • Promote landscaped boulevards and environmental features on boulevards by residents, food production, bees/butterfly gardens
  • Promote landscape, garden, and environmental ideas for multi-family homeowners
  • Create an Urban Forest

View the Environmental Sustainability Committee Terms of Reference.

Environmental Sustainability Committee meetings are held in-person at Langley City Hall, 20399 Douglas Crescent and members of the public are welcome to attend and observe the proceedings.

Agendas

January 12, 2023
February 9, 2023
March 9, 2023
April 13, 2023
May 11, 2023
June 8, 2023
July 13, 2023
September 14, 2023
October 12, 2023
November 9, 2023
December 14, 2023
January 11, 2024

Minutes

January 12, 2023
February 9, 2023
March 9, 2023
April 13, 2023
May 11, 2023
June 8, 2023
July 13, 2023
September 14, 2023
October 12, 2023
November 9, 2023
December 14, 2023

Socio-Cultural and Economic Development Advisory Committee (SCEDAC)

Meets on an as-needed basis.

The Socio-Cultural and Economic Development Advisory Committee (SCEDAC) will contribute, support and advise on a number of key initiatives from Council’s Strategic Plan including key initiatives that will advance social, cultural and economic development, collaborative partnerships, prosperity and most importantly improve quality of life for the residents of our Langley City; and community asset development that will focus work with current community assets to draw attention to the needs and vision of community health, well-being, social equity and inclusion that will be an integral part of creating a vibrant and sustainable community and economy.

View the Socio-Cultural and Economic Development Advisory Committee (SCEDAC) Terms of Reference.

SCEDAC meetings are held in-person at Langley City Hall, 20399 Douglas Crescent and members of the public are welcome to attend and observe the proceedings unless the meeting has been closed to the public as per section 90 of the Community Charter.

Agendas

March 7, 2024

 

Minutes

Task Groups
Performing Arts and Cultural Centre Task Group

Meetings set as needed

Phase 1 of the four (4) phases of the planning process to develop a performing art and cultural facility in the community has been completed. The mandate of the Performing Arts and Cultural Centre Task Group is to carry out Phase 2 of the planning process with the following objectives:

  • Develop a 5 – 10 year detailed provisional business plan and a 25-year high-level provisional business plan.
  • Develop a fundraising campaign plan.
  • Identify potential partner prospects (e.g. individual, corporate, foundations, developers, etc.).
  • Define a governance model for the operation of the centre.

View the Performing Arts and Cultural Centre Task Group Terms of Reference.

Meetings will be held electronically via Zoom. If you wish to attend an upcoming meeting to observe the proceedings, you may register to attend by sending an email request to performingarts@langleycity.ca

Your email must be received no later than 12:00 p.m. on the day before the meeting. You will need to provide your full name and an email address. A Zoom Meeting link will be forwarded to you with further instructions for attending the meeting.

Agendas

June 2, 2021

Minutes

October 20, 2020