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How to Appear

Delegations and Community Spotlights

Delegations and Community Spotlights on all subject matters within Council's jurisdiction are welcomed at the City of Langley. To appear as a Delegation or Community Spotlight a letter must be written or form completed and sent to the Corporate Officer, requesting to appear as a delegation or community spotlight, and outlining in general terms the subject matter. Click here to download the form. On receipt of the letter or form, the Administration Department will advise you as to the date and time for your delegation to be heard by City Council.

The address of the Corporate Officer is:

Corporate Officer
City of Langley
20399 Douglas Crescent
Langley BC, V3A 4B3
Phone: (604) 514-4591
Fax: (604) 514-2838

Please ensure your request is received by the Corporate Officer by Noon on the Wednesday prior to the scheduled Council Meeting at the very latest as there is a limit of 3 Delegations and 2 Community Spotlights which can be heard at any Regular Council Meeting.

While we will try to accommodate your request as best we can, we cannot guarantee that you will be scheduled for the council meeting of your choice.

Regardless of the number of people in your delegation or the number of topics you wish to cover, the delegation as a whole is permitted 5 minutes to make its submission to Council, and Community Spotlights are permitted 10 minutes. If you have written material that you wish to provide to Council prior to the meeting, please forward it to the Administration Department by noon on the Tuesday prior to your scheduled appearance. Council will then have sufficient time to review your material in advance of the meeting. Please note, that any material that you provide will be made available to the public upon request.

Appearing at a Public Hearing

When is a public hearing required?

When the City is proposing to adopt or amend its Official Community Plan, Zoning Bylaw, or Land Use Contracts, it must hold a public hearing. The City holds its public hearings after second reading but before third reading of the proposed bylaw to adopt or amend the Official Community Plan, Zoning Bylaw or Land Use Contract.

What is the purpose of a public hearing?

The purpose of a public hearing is to provide a reasonable opportunity for all persons who believe that their interest in property is affected by the proposed bylaw to be heard by Council or to present written submissions regarding matters contained in the bylaw. It is your chance to express your support or your concerns about a particular development project which is occurring within the City.

The main function of Council at a public hearing is to listen to the views of the public. Council members may ask questions to clarify points raised in the submissions but it is not the role of Council at the public hearing to debate the merits of the proposed bylaw with individual citizens or each other.

How do I find out when a public hearing is being held?

Public hearings are usually held at 7:00 p.m. in the Council Chambers at City Hall (20399 Douglas Crescent) on the Monday nights of regularly scheduled Council Meetings.

Prior to the scheduled date for public hearing, a notice of the time and place of the public hearing is placed in two consecutive issues of one of the local newspapers. The notice also includes information about the general intent of the proposed bylaws and identifies the property which is the subject of the bylaw. A copy of the notice is posted on the Notice Board on the first floor of City Hall, near the library. Copies of the notice are also sent to the owners and occupiers of properties which are within 100 metres of the boundaries of the property which is the subject of the bylaw.

Where do I get information about the public hearing?

Copies of the proposed bylaw and the relevant background reports are available at the Administration Department at City Hall. However, the Development Services and Economic Development Department is the department to contact to ask specific questions about the proposed bylaw and its development application.

You can look at the proposed bylaws and its reports anytime from 8:30 a.m. to 4:30 p.m., Monday to Friday, except on Statutory Holidays, without an appointment.

What happens at a public hearing?

Before the public hearing begins, you may be asked to sign a list in order to appear as a speaker before Council. The list is only used if there are going to be a number of speakers during the night.

At the start of the public hearing, the Mayor reads an opening statement to the public, indicating what will happen next. The Corporate Officer indicates how the public hearing was advertised. The applicant or a representative for the applicant gives a descriptive overview of what is proposed by the bylaw. The Corporate Officer informs Council of any written submissions that were received prior to the public hearing. The Mayor then invites members of the public to make their verbal submissions. (If a speakers’ list is used, the individuals will be called up in the order that their names appear on the speakers’ list.) The speakers give their name and address and indicate whether they are in support of the bylaw or not and any reasons they wish to express to Council. If the speaker wishes to give written information to the Council, the speaker is to give the information to the Corporate Officer. Members of Council may ask questions at any time.

When there is no one else wishing to speak, the public hearing is then closed.

There may be more than one public hearing held on the same night. The procedure is the same for all public hearings.

What happens if I wish to make a submission at the public hearing but I cannot attend the public hearing?

You can send a copy of your written submission to the Corporate Officer before the public hearing. You are encouraged to send the written submission by noon on the Friday before the public hearing is scheduled so that Council has time to read your written submission in advance. However, you can still provide your written submission to the Corporate Officer the day of the public hearing.

Please note that your written submissions and your verbal comments, which are noted in the minutes, are available to the public. Consequently, you cannot request that your name and address be kept private.

What happens after the public hearing is closed?

After a public hearing is closed, Council is not permitted to listen to any further delegations or receive any written submissions on the same bylaw unless another public hearing is scheduled.

Third reading of the proposed bylaw can only be considered by Council after the public hearing has been held. At third reading of the bylaw, Council will have to decide whether it wishes to proceed with the bylaw, make changes to the bylaw or not to proceed. Usually, Council will consider third reading of the bylaw later that same night in the regular Council Meeting but that consideration may be postponed to a future Council meeting.